Mexican Caribbean Wedding Concierge
Stacia & Hunter
A personalized destination wedding dashboard designed to keep your travel details, wedding logistics and vendor coordination beautifully organized in one place.
Wedding Day Countdown
Live countdown to the ceremony in the Mexican Caribbean.
Bride & Groom
- Bride: Stacia Panther
- Groom: Hunter Douglas
- Wedding Venue: Ambre Epices, Tulum
- Ceremony Area: Outside of Riad over main villa pool
- After Party: Pool area at 11:00 PM
Travel & Stay Overview
A clean overview of arrivals, accommodations and transportation notes to keep pre-wedding logistics clear and easy to follow.
Stacia & Hunter
- Date: May 2, 2026
- Arrival: 8:37 AM
- Airport: Cancun International Airport (CUN)
- Flight: #1120
- Route: Airport → Costco → Ambre Epices, Tulum
Stay Information
- Villa: Ambre Epices
- Address: Calle 17 Poniente S / N, Tulum Pueblo, 77760 Tulum, QROO, Mexico
- Checkout: Wednesday, May 6 · 11:00 AM
- Transfer: Ambre Epices → JOIA Resort
- Resort: JOIA, Carretera Chetumal - P. Juarez Km 309, Riviera Maya, Quintana Roo 77710
Tulum Airport (TQO)
- 6 Guests: 12:45 PM – 1:15 PM
- 1 Guest: 2:30 PM
- 16 Guests: 3:00 PM – 3:30 PM
- 1 Guest: Flight pending
One-Way Arrival Note
- 3 Guests: 3:20 PM at TQO
- Request: One-way trip recommendation only
What Explora Covers
A clear separation between the logistics we are handling directly and items that remain outside our service scope.
Included Coordination
- Wedding DJ: Ceremony, cocktail hour, dinner and dance floor flow
- Vendor Tracking: Key service windows and call times
- Main Timeline: Wedding day order of events
- Music Cues: Processional, first dance and closing songs
- Travel Overview: Bride & groom logistics and guest summary
Outside Current Scope
- May 3 Transfer: Transportation for the final 3 guests
- Unbooked Flight: Pending guest airfare purchase
- External Vendor Decisions: Any unmanaged third-party logistics outside our assigned services
- Guest Personal Arrangements: Individual travel changes or private bookings not requested through us
Wedding Timeline
A live-style wedding dashboard built around the official timeline, combining hospitality warmth with polished coordination.
Sunday · May 3
Dinner
Pre-wedding dinner gathering.
Rehearsal & Directions
Final guidance and event direction after dinner.
Monday · May 4
Wake Up
Start of wedding day preparations.
Slow Morning Prep
Coffee, swim, stretch and prep bedroom for getting ready.
Bride Begins Getting Ready
Preparation begins before brunch.
Brunch with Guests
Held in the secondary villa, away from wedding setup.
MSM Rentals Arrival
Flower delivery first. Main villa setup begins.
Photographer Arrives
Groom prep, details and early photo coverage begin.
DJ Setup
Audio setup and soundcheck by DJ Luis Mares + Fernando Garcia.
First Look with Family
Bride meets family for emotional first look photos.
Couple First Look & Photos
Portraits around the main villa and surrounding areas.
Ceremony Area Opens
Detail photos, guests enter, couple remains hidden for final moments.
Ceremony Begins
Main wedding ceremony starts.
Cocktail Hour
Bartender begins service and guests transition behind ceremony area.
Dinner Reception
Guests locate seats and dinner begins.
Vendor Meals
Meal service for Luis, Ambar and Fernando.
Sunset Photos
Couple steps away for sunset portraits.
Toast Speeches
Alex Panther and Amir Haghi speeches.
First Dance
Bride and groom first dance begins.
Dance Floor Opens
Guests are invited to join the celebration.
Photography Ends
Photographer departs.
Last Song
Closing track before the official end of the event.
Event Conclusion
Strike begins immediately after. After party continues at the pool.
Vendor Coordination
A dedicated vendor overview for quick access to arrivals, service windows and event responsibilities.
DJ Luis Mares + Fernando Garcia
Ambar / Alejandro
MSM Rentals
Baileigh Thompson
Zachary Panther
Ambre Epices: Alain
Music & Special Moments
Key musical cues for the emotional flow of ceremony and reception.
Processional Cues
- Officiant ProcessionalWhole Wide World — Bahamas
- Groom ProcessionalAngel — Finneas
- Bride ProcessionalYou Are In Love — Taylor Swift
- RecessionalSo Easy (To Fall in Love) — Olivia Dean
Reception Highlights
- First DanceLike Real People Do — Hozier
- Dance Floor OpenerI Gotta Feeling — Black Eyed Peas
- Last SongLover — Taylor Swift
Locations & Event Flow
A quick visual summary of how the spaces flow throughout the wedding day.
Ambre Epices · Tulum
Exact venue location for coordination, logistics and guest reference.
- Ceremony: Outside of Riad over main villa pool
- Cocktail Hour: Behind ceremony area
- Dinner Reception: Behind cocktail hour area
- Dance Floor: Opens at 8:15 PM
- After Party: Pool gathering at 11:00 PM
Casa Tortuga Experience
A curated cenote adventure experience designed to complement your stay in the Riviera Maya.
✨ Pre-Wedding Experience · Casa Tortuga
- Date: May 3, 2026
- Total Guests: 21 People
- Total Cost: $2,520 USD
- Deposit Paid: $1,305.36 USD
- Remaining Balance: $1,260 USD (cash on tour day)
Tour Timeline
Pick-up at Villa
Ambre Epices, Tulum
Arrival at Casa Tortuga
Cenote Tour Experience
Departure from Park
Return to Villa
What's Included
- Transport: Private round-trip transportation
- Guide: Bilingual professional guide
- Food: Box lunch + buffet meal
- Access: Open & cavern cenotes
- Activities: Zipline experience
- Bonus: Visit to Playa del Carmen
Booking Conditions
- Deposit: 50% required to confirm
- Status: Deposit already completed
- Balance: Paid in cash on the day of the tour
Important Notes
Final reminders to keep the day flowing smoothly and avoid disruptions in setup or photo timing.
Key Timing Notes
- By 11:00 AM: All guests should avoid the main villa
- By 3:00 PM: Ceremony area should be ready
- By 3:00 PM: Cars moved out of front photo area
- By 4:15 PM: All guests should be present